Posts Tagged Facilities management

Facility Mangers Help in Keeping a Well Organized Office

Irrespective of how great business idea you have, the success of any business mainly depends on how well the organization runs. Hence in order to gain success one needs to keep the office running smoothly and efficiently at all the levels. Each and every factor of the business will impact the business productivity such as the maintenance of the systems, utilizing the space and the quality of the organizations cleaning staff. One best ways to promote organization’s efficiency is to outsource all the above mentioned things to a reputed facility management team who can give a professional touch to every facility.

The facility managers provide streamlined approach to enhance the productivity and functionality of the facility. They try to make it a clutter free office starting from the layouts. Moreover, they design the space in such a way that there should be plenty of space between desks and furniture with clearly defined work stations and departments. They give much preference to the seating arrangements while doing space planning itself which helps to reduce the clutter.

Facility managers often come up with best solutions in space designing and optimizing. They make the cabinets and the storage places in much smarter way and ease the work of the employees thus, helping them to do their jobs in a better and sophisticated way. Since they deal with many businesses, they can get the best business deals and they minimize our expenses for purchasing more reliable tools and equipment.

Apart from these they also provide maintenance services which include regular cleaning and dusting duties to keep the environment clean and tidy. They vacuum the carpets, empty the waste paper baskets, maintain hygiene in office kitchens and make the people feel professional about their services. This way facility managers help to maintain a well organized office.

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What are the Key Factors for Office Remodeling?

Different organizations have different reasons to remodel their offices. Some of the organizations want to create safe and healthy environment and some remodel their offices to improve their productivity, for attracting new customers and retain old customers, create a new mood and freshness in employees mind, to make effective utilization of their office space and more. Office remodeling main aim is to increase the productivity and maximize the profits with in the organization. So organizations should consider the main factors that will help to remodel an office effectively.

a. Purpose of remodeling
The first thing you have to consider is your business needs, office layout, space requirement, and estimate the traffic, etc. First you should know for what purpose you are going for remodeling your office. You should focus on your needs and design of the office. The contractor will be guiding you through out your project, right from the initial step to the final one, but it will save a great deal of time if you know what you want the final project to look like, then only the contractor will tell you some changes to make project effectively with low budget. Consider all reasons, as change accomplished is crucial. Focus on primary remodeling project so that it completes successfully and within the time and budget.

b. Technology in the office
Most of the organizations depends on technology and communication systems. Organizations consider the technology and upgrade it for effective office remodeling. Technology up-gradation will give the boost to the employees to work dedicatedly and effectively, then the productivity will increase. Remodeling project must take care of technology related things such as networking cables, server locations, workstation ergonomics and telephone lines, etc. Setting up above things must be in a proper way for effective utilization of space.

c. Planning for Remodeling
Before going to remodeling of an office, make a proper planning. Organization will make plans for how to manage the temporary chaos. Take the ideas from the employees about what they want to redesign in the office structure like furniture, desk space or any thing. Additionally, ask how the office design could more efficiently help workers to get their jobs done. In order to receive comprehensive feedback, plan a meeting so that employees can discuss their ideas openly. Take a decision with a strategic plan and remodel your office to fulfill all organization needs and complete the project successfully with in the budget.

d. Design of the office
Design is the most important factor in remodeling an office. Beautiful environment in an office is a benefit to employees as well as customers. So while remodeling an office, make designs that are more efficient. Design with using certain things like wall decoration, window curtains, lighting, electronic accessories, carpets, painting, etc to design efficiently.

By giving importance to all the above factors, one can ensure a good remodeling of an office.

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Steps to Enhance the Efficiency of Office Remodeling

Planning is important to do any task. With out planning we can not complete the task successfully. So before going to remodeling of your office, you should know what you want and why you want to remodel your office. If you know the answers for these questions then you have to follow the below steps to remodel your office effectively and successfully.

a. Find out the existing problems:
The first step you should know is about the existing problem in an organization. While many companies operate quite efficiently, most employees have one or two ideas for ways that the office could operate successfully. In the same way all employees have different problem with office structure, space, and other facilities etc. So manager should ask all the employees and make a list of existing problems. He also needs to take the ideas from the employees about what they want to redesign in office structure like furniture, desk space or any thing. Additionally, ask how the office design could more efficiently help workers to get their jobs done. In order to get a complete feedback on the remodeling of office, plan a meeting so that employees can discuss their ideas openly.

b. Technology upgrades:
Upgrade your office as effectively as you can by using latest technology. You will find that any technology upgrades with optimum utilization of space will be very beneficial. For example, replacing large desk monitors with LCD monitors or laptops. This will give each employee a great deal of extra desk space.

c. Environmental friendly:
Your office should operate in an environmentally friendly manner. It is important factor in making business choices. If any customer is deciding between your company and your competitors, chances are that you will be able to stand out among the rest with a green philosophy, as it shows your company’s dedication to the environment. While going to remodeling of your office, consider environmental friendly furniture and accessories. Replace all accessories which are harmful to the environment with eco friendly accessories. Also use energy efficient lights and follow the water saving tips, etc. Save the natural resources as well as reduce your company’s operating costs.

d. Call in the Professionals:
After completing the process of collection of your and your employees ideas, it is the time to call in professional office remodeling contractors. They will analyze the information which you gave to them, and they will suggest their own ideas to reduce the budget and make the project effectively. The office remodeling contractors will take into account your office needs and put them together in package that meets your budget. These professionals only will design and remodel your office with an effective strategy to satisfy your needs and your employees need with in your budget.

There are many reasons to remodel a office. While upgrading your office, consider aspects such as, new technology, space optimization, employees health and safety, and make it a happy place for your employees to do job effectively. By involving the entire work force in the process of brainstorming ideas of remodeling and then submitting the same to the professionals, one can ensure that the office remodeling will be a smooth success.

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Know about Basic Office Renovation Tips

Office renovation needs creativity and flexibility. So employers need to take the help from professionals for renovating an office effectively and attractively. Office renovation is mainly done to replace the old office environment according to the new technologies and new features that fulfill the needs of the employees.

Tips involved in the office renovation process is

a) Segment the office space with proper planning. Ensure that we have correctly analyzed the space for employees, furniture and electronic accessories as well as any anticipated growth over the occupancy period.

b) If your only goal is to make your space look new and fresh, painting the walls would be a great way to start.

c) Affective utilization of resources should be highlighted in order to reduce the operational costs

d) Install glass partition for open plan office, because glass partitions help to increase the penetration of natural light.

e) Maintain value added areas like staff break hour areas.

f) Purchase furniture from local and reputable furniture stores. Depending on the function of your office, you might try adding some more stylish furniture .

g) Sufficient lighting for all areas to keep employee motivated and productive.

h) For large open plan offices, we should take help from office renovate specialists.

i) If your floor is concrete then choose carpet or wood or tile, or add a large rug. Faux wood flooring and tile are easy to install, and often can increase the market value of your space as well.

The above office renovation tips are enhanced by considering other factors such as the employees, office lay out, open area spaces, office furniture and computers.

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How to Maintain Tools & Equipment at Construction Site?

In construction workplace all tools, equipments and vehicles should be maintained properly so that workers are not seriously at risk of extinction. Work place management should inspect all tools, equipments and vehicles, whether it is properly working or not. To limit downtime and extend productivity we should maintain effectively the tools, equipments, machinery and vehicles. So that we can reduce the operational costs of the construction project. It is also important to know that all the maintenance tasks are also hazardous too. The successful maintenance program is:

  1. Good planning and managing effectively
  2. Identifying and controlling hazards at workplaces
  3. Define operational procedures
  4. Providing proper training to workers for effective utilization of tools, machinery, equipments and vehicles.

In construction workplace, different equipments have different inspection requirements. For example, heavy vehicles such as cranes have very specific inspection and maintenance requirements. Mobile heavy vehicles such as loaders, dozers, scrapers etc may have different maintenance requirements. Passenger vehicles such as trucks, cars, vans, etc may require only normal requirements. Power tools like blades are replaced when needed and that guards should be maintained in good working order. Other safety devices are operable and any damaged electrical cords are repaired or replaced, etc.

General requirements for equipment maintenance include:

  1. Keep a copy of the maintenance schedule as instructed by the manufacturer.
  2. Ensuring that the persons performing the maintenance are competent (eg. licensed mechanic).
  3. Ensuring that maintenance is performed as required.
  4. Retaining records of maintenance/service conducted.
  5. Set up a system for removal and tagging of damaged or defective tools and equipment.
  6. Specifying who is the supervisor of equipment and also the places where records are kept.

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How to Assess, Analyze & Control of Hazards at Workplace

The identification, assessing and control of hazards is a difficult task at workplace. Identifying of hazards has become more difficult as the depth of technology has increased. Physical hazards are no longer easily identified with just superficial inspection.

Various types of hazards are in workplaces; those are Chemical Hazards, Noise Hazards, Radiation Hazards, Electrical Hazards, Lighting Hazards, Vibration Hazards, Temperature Hazards, Biological Hazards, Ergonomic Hazards, Physical Hazards, and Miscellaneous Hazards.

Hazards Identification Process:

  1. Prepare a list of all substances/ chemicals used in the workplace
  2. Prepare a list of the process from where the material is delivered to the site to where the finished products are dispatched.
  3. Identify all the stages where the substances/ chemicals used in the entire process.
  4. Identify all the hazards at each stage of the process.
  5. Use records of accidents, illnesses and near-misses, with in the industry to ensure all hazards identified.
  6. Prepare a report by doing research on above steps and summarize the information.

Hazards Assessment & Analysis:

  1. Plan, introduce, and monitor preventive measures to make sure that the risks are adequately controlled at all times. With effective assessment, management will have effective control.
  2. To meet responsibilities for identifying and controlling significant hazards as defined in the Health and Safety in Employment Act 1992.
  3. Management should consider the chances of accidents actually befalling anyone in particular circumstances, and the possible consequences which could result.

A risk assessment includes: Inspecting the workplace, Testing (i.e. noise levels), Looking at statistics and data, Talking with people.

Controlling: Identified hazards need to be processed so a decision is made on whether:

  • Will injury or illness could result from it; and if so,
  • What action is to be taken to reduce the risk.

A systematic manner should be followed in this decision making process. At the same time, however, there is an opportunity to “calculate the risk” due to any hazard, and so determine the relative seriousness of each hazard. The final choice of decision depends on factors such as the potential severity of harm posed by the hazard, the likelihood of accidents or illness occurring, the cost of control measures, or whether it has been identified as a significant hazard. It is important, however, to look at all options before making a decision, even though the identified hazard may already have some controls in place.

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Training for Construction Workers to Create a Safe Workplace

Workers should have awareness about the safety issues and the ability to handle those issues. For that worker should have proper training to work safely at construction work place. Workers should identify the general issues regarding safety and health issues at workplace. Once a worker can identify the issues, it is important to be able to communicate the same information to a supervisor. Then supervisor will take an action to prevent the incidents. Workers should be trained to handle machinery with out any accidents.

Workers should also be aware about the hazardous associated materials that may be used at the workplace. Hazardous materials like chemicals, create respiratory problems, fires and explosions etc. Workers should maintain spill clean up kits in areas where chemicals are stored. Owners should give proper training to clean up spills, protect themselves and properly disposing off the used materials.

It is required to make workers knowledgeable about electricity and how to safely handle electricity and electrical power tools at a construction work place. Workers should wear hard helmets where there is a high potential of falling of objects. Wear electronic resistance gloves and jackets to protect themselves from shocks and electric sparks.

Giving proper training to workers will help them to protect themselves. Workers should be aware of using accessories like safety glasses or face shields while cutting, welding, grinding, nailing, etc for protect eye and face. Construction workers should wear work shoes with slip resistant and puncture resistant to protect foots. And they are also needed to wear gloves for hand protection.

Safety training for worker is important at workplace to protect themselves and others to keep environment safe. Training area teaches construction workers, the safest way to use power tools at workplace.

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