Posts Tagged Essential Enterprise Software in a Business

Software – A Source to Increase the Productivity

Some times organizations fail to meet the targets of their business on time and loose their clients and new customers. This makes the business to shutdown or go through a big loss. All this happens in some cases because of being less productive of employees. Where they are unable to maintain the effectiveness of their work and deal with the work with low efficiency. So to deliver the effective results on time and increase the productivity of the employees, usage of software is essential.

How is software considered to be a source of increasing the productivity?

1. Less Error Prone
Working with the software enables the employees to work with more accountability. Because software works on integrated program structure there will be minimal occurrence of errors in a business process. And when the process will be completed with the less errors, then automatically gaining more credibility in an end result will be easier. In many repetitive business processes software stands as the best source to reduce the errors.

2. Saves Time
The traditional way of working is a time consuming process because the organization has to depend upon an employee. And if in any case the employee is absent then organizations will have to suffer the losses for not able to deliver the results on time. But in the case of usage of software, it is not like that because of software like Microsoft Office that is easy to use by anyone. And it helps the organization to save the time for other useful activities. Performing more strenuous work on a daily basis becomes easy, and work can be done for a longer period. One of the examples is the spreadsheet, that is used for various level of calculations, where the calculations are done in a very less time.

3. Cost Reduction
Many times providing the training to an employee and purchasing the office equipment is a worthless deal, and makes an organization to face the losses. But working with the software helps to save the cost because a software can be used the number of times without spending a large amount of money.
For example, there are some cab services that uses the software to communicate with their customers. As software are easy to use and can be operated by anyone which makes it more favorable. But those cab services that uses costlier devices for communication are more likely to bear the cost, and maintenance of such devices is also difficult for the long run.

4. Reduces Workload
In many business activities, maintaining the records of the clients increases the workload and security of such records also become an issue many times. But when the data is recorded in a software then it can be easily maintained by the employees, can be edited or modified without much hassles. And some software products have user authentication for security which allows only authorized person to access the data.

5. Performance Analysis
Nowadays, many software is available like MIS (Management Information Software) that enables a management to retrieve the number of records related to development and growth of the organization, working projects, employee’s performances, etc. It helps the management and higher authorities to make better decisions and plans by analyzing such records, and necessary actions can be taken in order to improve the productivity of the business and employee’s performance too.


Essential Enterprise Software in a Business

An Enterprise software or application is a business oriented tool designed to address the requirements of an organization. It is a set of programs by which the business processes for different purposes can be enhanced. Enterprise software is a computer-based software and can also be considered as Enterprise Application Software (EAS). Enterprise software is widely used in businesses to enhance the work process and develop applications unique to the organization. It customizes the processes of different businesses, educational institutions, government and non-government organizations, interest-based user groups etc.

Types of Enterprise Software That are in Trend
1. Accounting Software
Accounting software is used to deal with the different business transactions in an effective manner. It makes a business unit to record the business transactions in a systematic manner, that are made with customers, clients or other vendors. The modules like accounts payable, accounts receivable, payroll, billing, book keeping, sales order, purchase order, general ledger, trial balance are helpful to deal with the daily business activities.
Examples of accounting software: QuickBook, Microsoft Dynamics GP, SAP Business One, Microsoft Money.

2. Customer Relationship Management (CRM)Billing Software
Customer relationship management is basically used to set up an interaction with the customer. It may be related to different services or sales. CRM mainly focuses on business-to-consumer (B2C), where an organization focuses on basic requirements to establish a good relationship with the customers. With the help of CRM software managing the business, improving sales and services, making new strategies to develop business, maintaining the business contacts, understanding the requirements of other party and doing interaction with clients with a motive to provide services becomes effective. By which retaining the position in the business becomes easy and the organization’s profit also get increased.
Examples of CRM software: Microsoft Dynamics CRM, Microsoft Dynamics NAV, SAP CRM, Zoho Office Suite.

3. Enterprise Resource Planning (ERP)
ERP is a business process management software that comprise of different things to deal with the business activities in an effective manner. It helps in manufacturing & sales, finance & accounting, human resources or payroll. Enterprise resource planning software enhances the productivity to receive higher profits in a business. Enterprise resource planning software works effectively to make the best use of workforce, hardware and software that are available in a business unit and turns business activities into result oriented.
Examples of ERP software: SAP ERP, Microsoft Dynamics AX, Microsoft Dynamics NAV, Oracle ERP.

4. Supply Chain Management (SCM)
Supply chain management software reduces the effort of managing inventory manually. It helps to improve business operations by automating the supply chain process. The software improvises the management activities and help in to focus on increasing the profit and productivity. The tool tracks the records of existing inventory to manage the products in a systematic way. It enables effective planning based on the demand, so that production levels can be set according to customer requirements.

Examples of SCM software: QuickBase, Fishbowl Inventory, Rubberstamp, Freightview.

5. Enterprise Asset Management (EAM)
Enterprise asset management can be used by the industries like manufacturing, healthcare, hospitality, public sector, oil and gas, etc. Basically the EAM deals with the fixed asset management, tracking of available asset, business intelligence and maintenance management. Usage of EAM software helps an organization to bring down the cost that is needed to maintain the available materials and reduce the production time of an activity. It helps to manage the available equipment very effectively and reduces the need for new technology or equipment to produce a product. EAM maximizes the performance of available machinery. It minimizes the maintenance cost of an equipment and decreases the operational cost to produce the product.
Examples of EAM software: IBM Maximo, Corrigo Enterprise CMMS, Oracle EAM.

6. Business Performance Management (BPM)
Business performance management is also known as Corporate Performance Management or Enterprise Performance Management. Usage of BPM can evaluate the performance of the business processes by which the performance of the activities can be enhanced and achieving the goals with the efficiency can done. Also the planning of expanding the business unit can be done with better decision making and forecasting. Performance of the workforce and available resources can be improvised by formulating and implementing the strategies of BPM effectively.
Examples of BPM software: SPPS , SAP Financials, Sisense, Deltek Vision.