Posts Tagged Computer Software

How to Secure Your Computer Software From Threat?

monitoring serviceComputer devices, applications and software are delicate and vulnerable to threats. They can be exploited easily when proper care is not taken. Small businesses’ computers contains critical information related to the business like customer details, business details, partners details, etc. If their computer or application is not protected properly, they may land in trouble. So, SMB owners must be alert and protect the information stored in computers and applications from various threats like Virus, Trojans, Worms, Spywares, etc.

The chances of your computer getting infected is very less when not connected to a network or to the Internet. But, for a business it is very essential to be connected to various clients, partners, employees, etc., and you cannot afford to keep your computers isolated from networks and Internet. This article discusses a few basic techniques that will help you from not getting infected when connected in a network or server or Internet.

Some techniques from which you can prevent malicious computer programs like Virus, Trojans, Worms, etc., from attacking your businesses’ computers and applications or software are:

  • First thing to know about virus is that it never enters your system unless you download and install it. It enters your system when you download an infected file or boot your system with an infected disc. So, you have to be very careful while downloading and installing files. Scan the files before you download it onto your hard disc.
  • Never open an attachment in an e-mail unless you know the sender and you know what will it be in the attachment.
  • Install the best anti-virus software on your computer and update it regularly and add patches whenever required. If the anti-virus is not updated regularly the computer may not perform well.
  • Update other software regularly that are installed on your computer because outdated software are most vulnerable to exploit.
  • Do not allow browser to run programs automatically. Nowadays, a new threat called “macro virus” is associated with spreadsheets and word processors and attacks your system whenever they are run on the browser.
  • It is always recommended to boot your computer through floppy disc, rather than booting it in your hard drive. Open the software regularly and check if there are any updates pending. Also, do not ignore the notifications that are related to the updates of the software.

However, it is advisable to keep a back up of your important data in a secured location or in any physical memory like CDs, DVDs, hard drives, etc., in case if your important data got infected by Virus or Trojans. Therefore, update anti-virus and other software regularly to protect your software and your computer.
Read the rest of this entry »

Tags: ,

Run Your Businesses Quickly with the Computer Accounting Software

Accounting software is used commonly in many businesses. These software programs help your business in running quickly. There is a broad
Legal billing softwaredifference between the real-time accounting and computer accounting. Computer accounting software programs have more efficiency and speed which avoids the usage of pen & paper at the business places.

Some features which are provided by computer software are:

  • sales ledger with automatic updating facility
  • printer invoices and clearly organized entries
  • automatic payroll calculation
  • scan of bank receipts
  • purchase ledger with updating facility

Most of the accounting software are designed for the casual use in small businesses. The accounting software stores the data for a long time, once you store the data in software program, you can get it from any where at any time. It can automatically produce important documents of your business like payroll documents, invoices, purchase orders, statements etc.

You can get many advantages from usage of accounting software in your business. Some advantages of accounting software are:

  • fast and efficient in information processing
  • automatic generation of accounting documents like invoices, statements and cheques
  • timely information can be produced
  • no more manual processing of the data, it is automatically updated to the accounting data
  • many types of useful documents produced to the management for decision making

Many accountants are also using the SaaS (software as a service) in their accounting processes. The major advantage of SaaS is, you can access your accounting information from any where and from any system. It is just like a email usage. SaaS users take the responsibility for its security. Statement on auditing standard (SAS) are also available for accounting software users. The accounting software usage reduces the risk and manual errors in daily accounting. It also has automatic updating facilities. It stores large quantity of accounting data and provides important data to management which is very much essential for decision making.


How Accounting Software is Beneficial for Performing Administration Tasks?

Many business companies spending more money for maintaining the administration. The administration record maintenance requires more human power. Technology has led to the innovation of the new software programs for administration usage. One of such innovation is the accounting software, which helps in maintaining huge amounts of administration data effectively. It prevents human errors in record maintenance and reduces the administration time and expenses.

Accounting software programs maintain effective and effortless systematic approach in day to day recording of business. It reduces the administration risks in records maintenance. Accounting software provides many facilities to the users, it maintains periodical financial data, it also provides the financial forecasts in real time. It maintains the sales invoices and updates the sales value automatically. The software maintains separate folders for separate account entries like bank receipts, general expenses, general incomes etc. It does the calculations of payroll very easily. Accounting software gives the professional look, it maintains all the receipts and payments which happen in the day to day running of the businesses.

The accounting software works quickly and effectively, its assists the administration tasks. Accounting software reduces the audit expenses and does the operations quickly. It reduces the human errors in record maintenance, it provides accurate data to management which is very important in decision making. Many organizations use the accounting software programs in their administration department for reducing administration risks, time and money. The accounting software maintenance is very easy to use and it requires less effort to maintain it. Hence, implementation of accounting software is very profitable for the businesses. Read the rest of this entry »