How Barcode Attendance Systems Work

Barcode Time and Attendance system consists of three components. There are barcode readers which are used to make employees to perform quick and accurate time transactions. Now data is collected from these devices is managed and stored by PC’s. After this, administration of the time transactions, payroll generation and detailed reports is performed by the Time and Attendance software. Let’s look at each one in turn:

Data Collection Devices: Quick and correct method for recording time transactions by employees is done by using fixed and movable secure barcode scanners and ID card which has employee number in a barcode. Both types of scanners need help in processing the data. The transactions taking place on the fixed scanner will be similar to those of a time-clock and the device can be programmed to update the time and attendance database correctly. In order to get detailed job or operation information, the employee uses a barcode scanner connected with a cord to a PC or other computer operating the time and attendance software. The software manages the order of input data and updates the time and attendance database properly.

Data Collection and Storage Computers: After scanning of barcode by employee, the data must be stored correctly into the database. This is done by entering the transaction data onto a PC which is running the time and attendance software. Normally, the individual PC will be connected to a computer network. The updated data on a database will be stored on either a company server or in a shared file area on a particular computer.

Barcode Time and Attendance Software: This software is very essential component of barcode time and attendance system. So, selection of software must be done correctly. The software must be easy to use and provide robust reporting facilities to increase system ROI (Return-On-Investment).

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Updated: March 22, 2013 — 10:03 am © 2009 - 2017